Trustee/Treasurer
Provincetown Conservation Trust
The Provincetown Conservation Trust is a small private, non-profit (501c3) organization, founded in 1980 for the purpose of preserving and protecting the woods, wetlands, heathlands, dunes and forests of Provincetown. We are an all-volunteer organization with an approximate annual budget of $25K. The PCT owns over 60 acres in Provincetown and holds the conservation restriction for over 50 acres of town-owned property. The organization manages land stewards to help monitor these properties. The PCT produces various nature events throughout the year and reaches out to landowners to preserve land in Provincetown.
The Treasurer shall be the chief financial officer and the chief accounting officer of the organization. The treasurer shall oversee its financial affairs, funds, securities, and valuable papers and shall keep full and accurate records thereof. The treasurer shall have such other duties and powers as designated by the board or the president. The treasurer shall also oversee the corporation’s books of account, accounting records and of its accounting procedures.
The Treasurer shall keep or cause to be kept accurate books of account available at all reasonable times for inspection by any director. They shall have power to endorse for deposit, or collection of all notes, checks, drafts, and other obligations and orders for the payment of money to the corporation, and to accepts drafts on its behalf; and in general, perform all the duties incident to the office of treasurer. The Treasurer is expected to work with the board and its president to complete and finalize an annual budget each fiscal year.
The Treasurer will be a voting Trustee of the Provincetown Conservation Trust and as such is expected to give regular treasurer reports to the Board of Trustees and present a yearly summary of financial health of the organization at the organization’s annual meeting. In addition, the Trustee/Treasurer should have a passion for conservation.
Duties below include:
Prepare an annual budget, submit the annual budget for board approval, and ensure that the budget is effectively used to control expenditures and meet PCT’s financial goals.
Maintain the cash assets of the organization in a secure manner (Currently held at Seaman’s Bank)
Receive, record, and deposit all dues, donations, and other payments received on a timely basis
Disburse all expenses of the organization according to established policies
Provide financial reports on a quarterly and annual basis
Maintain the financial records of the organization, whether hardcopy or electronic, in a repository that is secure and accessible
Subject to the approval of the board, propose, implement, document, and monitor investment plans for any investment funds held by the organization
Work with our advisor to prepare annual State and Federal Tax filings. Prepare and file all reports required by federal, state, and local government.
Ensure appropriate internal financial controls through the development and maintenance of written policies and procedures
Renew insurance coverage on a timely basis. Maintain copies of all insurance policies
Renew membership in organizations to which the land trust belongs
Renew rentals annually for post office box
Administer PCT online accounts for banking, purchasing, and receipt of contributions.
This is a volunteer position with a growing non-profit organization